Doing Business with NLSchools
VIEW NLESD TENDERS
NLSchools refers to all public K-12 English schools under the jurisdiction of the Department of Education, Education Operations Branch and all employees providing services and supports to such schools, including those who work in school facilities, student transportation, program implementation, student services, and procurement.
We welcome you to do business with NLSchools.
To view business opportunities please visit the NLSchools MERX web site.
If you are new to this system, please see below for instructions and details on submitting bids on available tenders. Contact information re purchasing and invoice payments can be found at the bottom of this page.
INFORMATIONAL VIDEO: How to use MERX.
NLSchools will only accept bids via its MERX e-procurement bidding system. This online system provides the following benefits:
- Subscription is FREE.
- View notices and documents in one place.
- Receive email notifications of matched opportunities, amendments and awards.
- Submit your bids online through our electronic bid submission process.
- Ask questions directly to the buyer responsible for the solicitation through our Q & A feature.
- Watch the countdown clock during your online bid submission.
- Track bid progress and history.
Merx informational video can be found at right and a PDF presentation can also be found below.
Suppliers should register on the MERX system, by registering at www.merx.com, or by phoning 1-800-964-6379 (Monday to Friday, 8:30 a.m. to 9:30 p.m NT and 8:00 a.m. to 9:00 p.m in Labrador). MERX personnel will assist suppliers with setting up their profile and opportunity matching. Be sure to Note when you are registering as a NLSchools supplier, it is a FREE service.
*** DISCLAIMER ***
When setting up a bidder profile, the vendor will need to select categories for goods and/or services relevant to their business to allow for bid matching. When a bid match occurs, the vender will receive an email notification. Please note that vendors should NOT rely solely on these notifications. Rather, vendors are strongly encouraged to visit the NLSchools Merx site for potential bidding opportunities on a regular routine basis.
The NLESD carries out its procurement in compliance with the provincial governments Public Procurement Act and its associated Public Procurement Regulations and Policy. This includes obtaining quotes for relevant goods and services, and issuing open calls when required.
While many of our open calls may be found on other tender listings, to view all current open calls for NLSchools, please visit the NLSchools Merx web site. All tenders close at 2:30pm on the closing date. Bidding documents MUST be obtained through Merx.
Purchasing Contact Information
Purchasing questions can be directed to one of the following NLESD buyers:
- Jamie Whitten (Team Lead)
Tel: (709) 729-6050
Email:jamiewhitten@nlschools.ca - Jackie Ralph
Tel: (709) 729-6039
Email:jackieralph@nlschools.ca - Troy Fowler
Tel: (709) 729-6047
Email:troyfowler@nlschools.ca - Mike Hudson
Tel: (709) 729-6005
Email:mikehudson@nlschools.ca
Vendor Information (Invoice Payment Process)
Send Invoices to One Location
We are now accepting Electronic Invoices. Vendors can submit their invoices for payment via email to:
We also accept invoices by mail to:
NLSchools Accounts Payable
100 Prince Philip Drive
P.O. Box 8700
St. John's, NL · A1B 4J6
Questions? Call 758-2917 or 758-2316.
Sign up for Direct Deposit / Electronic Funds Transfer (EFT)
If you are not already receiving payments deposited directly into your bank account, download and complete the direct deposit form below.
INCLUDE REQUIRED INFORMATION ON YOUR INVOICE.
These requirements are listed below.
- Accounts Payable Invoice Requirements (PDF)
- Direct Deposit Application Form (PDF)
- Direct Deposit Application Form (Word Doc)
- Invoice Payment Process Notice (PDF)
EXCEPTIONS to Open Tenders ()
Below is a list of awarded contracts exempted from Open Tenders.
| EXCEPTION DETAILS | VENDOR DETAILS/PO | TERMS/RENEWAL/PRICE | CLAUSE | AWARDED | EXCEPTION | DESCRIPTION | VENDOR | ADDRESS | PO | TERMS | RENEWAL | PRICE | CLAUSE | AWARDED |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Je lis, Readers for French Educational Services PO # 22 17282 No document available. |
R K Publishing Inc Toronto · ON PO#: 22 1728 |
Renewal: Not Applicable PRICE: $36,925.60 |
6. a (v) there is only one source reasonably available for the commodity, |
Thu Apr 28 00:00:00 NDT 2022 | Je lis, Readers for French Educational Services | PO # 22 17282 |
R K Publishing Inc | Toronto · ON | 22 1728 | N/A | Not Applicable | 36,925.60 | 6. a (v) there is only one source reasonably available for the commodity, |
Thu Apr 28 00:00:00 NDT 2022 |
|
Planet French Subscription Planet French Subscription PO# 22 17279 No document available. |
Booksmarts Biz Point Claire · QC PO#: 22 17279 |
Renewal: Not Applicable PRICE: $27,326.30 |
6. a (v) there is only one source reasonably available for the commodity, |
Thu May 26 00:00:00 NDT 2022 | Planet French Subscription | Planet French Subscription PO# 22 17279 |
Booksmarts Biz | Point Claire · QC | 22 17279 | N/A | Not Applicable | 27,326.30 | 6. a (v) there is only one source reasonably available for the commodity, |
Thu May 26 00:00:00 NDT 2022 |
|
Supply and Delivery of Retirement Prints No document available. |
Hancock Gallery St. John's · NL PO#: 22 18476 |
Renewal: Not Applicable PRICE: $10, 567.80 |
Thu May 05 00:00:00 NDT 2022 | Supply and Delivery of Retirement Prints | N/A | Hancock Gallery | St. John's · NL | 22 18476 | N/A | Not Applicable | 10, 567.80 | Thu May 05 00:00:00 NDT 2022 | ||
|
Annual Renewal for Read-Write Equatio Licensing Annual Renewal for Read-Write Equatio Licensing No document available. |
TextHelp Inc 500 Unicorn Park Drive, Woburn · MA PO#: 25 7971 |
13 Months Renewal: Annual PRICE: $170432.84 |
6(a)(v) Only one source reasonably available. |
Fri Sep 06 00:00:00 NDT 2024 | Annual Renewal for Read-Write Equatio Licensing | Annual Renewal for Read-Write Equatio Licensing |
TextHelp Inc | 500 Unicorn Park Drive, Woburn · MA | 25 7971 | 13 Months |
Annual | 170432.84 | 6(a)(v) Only one source reasonably available. |
Fri Sep 06 00:00:00 NDT 2024 |
|
Google Workspace Education Plus Google Workspace Education Plus license for all staff and students, learning and collaboration platform - August 7, 2024 to August 6, 2025. No document available. |
CDW Toronto · ON PO#: 25 10289 |
two of three Renewal: Annual PRICE: $$288,925.00 |
6(a)(v) Only one source reasonably available |
Mon Oct 07 00:00:00 NDT 2024 | Google Workspace Education Plus | Google Workspace Education Plus license for all staff and students, learning and collaboration platform - August 7, 2024 to August 6, 2025. |
CDW | Toronto · ON | 25 10289 | two of three |
Annual | $288,925.00 | 6(a)(v) Only one source reasonably available |
Mon Oct 07 00:00:00 NDT 2024 |
|
Kids in the Know Resources Resource materials for the Canadian Centre for Child Protection's national safety education program. No document available. |
Canadian Centre for Child Protection Winnipeg · MB PO#: 25 10117 |
6. a (v) there is only one source reasonably available for the commodity. Renewal: Not Applicable PRICE: $$17,615.00 |
Fri Oct 04 00:00:00 NDT 2024 | Kids in the Know Resources | Resource materials for the Canadian Centre for Child Protection's national safety education program. |
Canadian Centre for Child Protection | Winnipeg · MB | 25 10117 | 6. a (v) there is only one source reasonably available for the commodity. |
Not Applicable | $17,615.00 | Fri Oct 04 00:00:00 NDT 2024 | ||
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1313 |
Renewal: Not Applicable PRICE: $197,500 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1313 | N/A | Not Applicable | 197,500 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1312 |
Renewal: Not Applicable PRICE: $87500 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1312 | N/A | Not Applicable | 87500 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1311 |
Renewal: Not Applicable PRICE: $168750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1311 | N/A | Not Applicable | 168750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1310 |
Renewal: Not Applicable PRICE: $182500 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1310 | N/A | Not Applicable | 182500 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1309 |
Renewal: Not Applicable PRICE: $168750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1309 | N/A | Not Applicable | 168750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1308 |
Renewal: Not Applicable PRICE: $222500 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1308 | N/A | Not Applicable | 222500 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1307 |
Renewal: Not Applicable PRICE: $61250 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1307 | N/A | Not Applicable | 61250 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1306 |
Renewal: Not Applicable PRICE: $305000 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1306 | N/A | Not Applicable | 305000 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1305 |
Renewal: Not Applicable PRICE: $608750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1305 | N/A | Not Applicable | 608750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1304 |
Renewal: Not Applicable PRICE: $528750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1304 | N/A | Not Applicable | 528750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1303 |
Renewal: Not Applicable PRICE: $236250 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1303 | N/A | Not Applicable | 236250 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1302 |
Renewal: Not Applicable PRICE: $1978750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1302 | N/A | Not Applicable | 1978750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
Supply & Delivery of Air Purification Systems No document available. |
Aerus-ActivePure Canada St. John's · NL PO#: 22 1300 |
Renewal: Not Applicable PRICE: $258750 |
6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 | Supply & Delivery of Air Purification Systems | N/A | Aerus-ActivePure Canada | St. John's · NL | 22 1300 | N/A | Not Applicable | 258750 | 6(a)(vi) |
Mon Aug 30 00:00:00 NDT 2021 |
|
RFQ-PR-21-260-Supply & Delivery of Feminine Product Dispensers No document available. |
Rockwater Professional Professional Products Mount Pearl · NL PO#: 22 5174 |
Renewal: Not Applicable PRICE: $46333.16 |
6(a)(vi) |
Fri Oct 29 00:00:00 NDT 2021 | RFQ-PR-21-260-Supply & Delivery of Feminine Product Dispensers | N/A | Rockwater Professional Professional Products | Mount Pearl · NL | 22 5174 | N/A | Not Applicable | 46333.16 | 6(a)(vi) |
Fri Oct 29 00:00:00 NDT 2021 |
|
NPDL Whole District Membership for 2022 - Deep Learning No document available. |
New Pedagogies for Deep Learning Toronto · ON PO#: 22 1169 |
Renewal: Not Applicable PRICE: $$43,200.00 |
6. a (v) there is only one source reasonably available for the commodity, |
Thu Feb 10 00:00:00 NST 2022 | NPDL Whole District Membership for 2022 - Deep Learning | N/A | New Pedagogies for Deep Learning | Toronto · ON | 22 1169 | N/A | Not Applicable | $43,200.00 | 6. a (v) there is only one source reasonably available for the commodity, |
Thu Feb 10 00:00:00 NST 2022 |
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